Apprentice Course Administrator

£22,150 per annum

About the role

We have an exciting opportunity for you to join the University of Oxford as an Apprentice Course Administrator in the Professional Services Team at the Department of Politics & International Relations. This is a perfect time to join the department in this newly created role at the beginning of the academic year. The role is being created to assist the team in meeting its increased workload, and to enable it to further improve its service to the Department.

You will be located within the Courses Team in DPIR. The team manages all the department’s postgraduate courses and key aspects of our joint undergraduate courses alongside History, Philosophy and Economics.

You will assist the team with a wide variety of tasks across both undergraduate and postgraduate provision. This would include assisting with graduate applications, responding to offer holder enquiries, assisting with exam administration, dealing with lecture recording issues, providing communications support in relation to website updates or event organisation.

About the apprenticeship

As part of this role, you will undertake an Apprenticeship with Abingdon & Witney College, where you will complete the Business Administrator Level 3 Apprenticeship. It should be noted that, despite the apprenticeship title, this apprenticeship relates to the administration of academic higher education courses within the University. The successful candidate would not be involved in the business of politics or international relations.

For this apprenticeship, you will work at the Department of Politics & International Relations in Manor Road Building, Oxford OX1 3UQ. As part of your apprenticeship, you will be required to attend Abingdon & Witney College for a 10-day course, at all other times you will be based at Manor Road Building.  Full-time staff are currently required to be on site for 3 out of 5 days each week.

In total, it will take 18 months to complete all elements of the apprenticeship, with support from the Department, University, and Abingdon & Witney College throughout.

Becoming an apprentice at the University of Oxford is an excellent opportunity to gain practical experience and training. For more information, please visit:


About you

You will be passionate about starting your career in professional services and excited about the opportunity of becoming an apprentice at the University of Oxford. You may be starting your career, or you may be looking for a career change.

To complete the level 3 apprenticeship, you will need to evidence passes at 9-4 or A*-C in GCSE Maths and English (or equivalent). Please note that the Training Provider is required to assess your current ability in maths and English as part of the application process, even if you already have your English and maths qualifications.

There are also government residency requirements for Apprenticeship funding which the Training Provider will be able to advise on.

Please note that residency rules are different for apprentices. Applicants must already have the right to work in the UK. In most cases applicants should normally have been ordinarily resident in the UK for at least the previous 3 years or have settled or pre-settled status. Please see Annex A in the following link for more information: Apprenticeship funding rules 2023 to 2024 (


What we offer

Our apprentices are never on their own, you will benefit from a supportive environment working in collaboration with the rest of our committed team. You will also be supported by the central apprenticeship team and you will join our growing network of apprentices within the university. You will have the opportunity to become an apprenticeship ambassador for the University and region. You will also attend a University Induction during the first week of September, where you will meet other new apprentices and find out more about working at the University of Oxford.

We will provide you with a welcoming and inclusive workplace, offering support and development opportunities that will enable you to progress and do your best work. We recognise diversity as our strength, vital for innovation and creativity, and we aspire to build a truly diverse community, which values and respects every individual’s unique contribution.

Over 80% of our apprentices continue with us in the role they have been trained for after their Apprenticeship and that is just the start of their career.

You will receive 38 days’ annual leave inclusive of Bank Holiday and fixed closure dates, discounted travel, an excellent contributory pension scheme, and student discount. You will also be part of the University’s annual apprenticeship awards.


Contact us and apply

If you would like further information or support in your application, please contact:

The closing date for applications is 12:00 noon on Friday, 23 June 2023. Only applications received before this closing date will be considered. 

Interviews will be taking place in our offices in DPIR if you have concerns about travel or accessibility please do not hesitate to contact us.