Executive Assistant to the Head(s) of Department and Head of Administration & Finance

£31,502 - £37,386 per annum

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The successful applicant will also work closely with professional services and academic staff in the Department and the wider University and liaise with externals. As well as managing the Heads’ diaries and providing daily support and drafting correspondence, you will be required to lead on individual projects and provide solutions to problems as they arise.

Projects could include office planning, coordinating reviews, reviewing administrative processes, academic officer planning, liaising with IT teams, and providing cover for professional services staff absence. Other projects will come up resulting from current circumstances and departmental needs, as identified by the Head(s) of Department and Head of Administration & Finance.

Further responsibilities include managing the academic leave programme and the academic review process (IPO) as well coordinating Academic HR meetings.

The position requires versatility, with a problem-solving, positive and flexible attitude being essential. The post holder will need to develop successful working relationships with academics and colleagues across the Department and the wider University. They will be required to act with discretion and tact when dealing with a range of confidential matters.

You will be educated to degree level or equivalent professional experience and have experience of providing high-level support at an executive level. You will also have good written communication skills, the ability to manage and prioritise a varied and busy workload, and experience of effectively reviewing and managing complex administrative processes.

This post is full-time (37.5 hour per week) but 0.8 FTE may also be considered.

Informal enquiries about this role can be addressed to Head of Administration and Finance, Nina Tomlin (nina.tomlin@politics.ox.ac.uk).

Applications for this vacancy are to be made online. You will be required to upload a CV and supporting statement and details of two referees as part of your online application. Only applications received before midday (UK time) on Monday 19 June 2023 can be considered. Please quote reference 165523 on all correspondence.

Interviews are likely to be held week end of week of 26 June or beginning of week of 3 July 2023.



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